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Paper 6 - 26 September 1997 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

Friday 26 September 1997

ASSOCIATIONS OF PARISH AND TOWN COUNCILS

Paper from the Honorary Secretary

RECOMMENDATIONS

It is recommended that -

(1) The Associations of Parish and Town Councils be invited to join the Association of Hampshire and Isle of Wight Local Authorities as full members on the basis that -

(a ) they pay a subscription to cover administrative expenses of 1 per Parish/Town Council in membership;

(b) they have no voting rights;

(c) in every other respect they are full members jointly on the same basis as a District Council.

(2) The Constitution be amended accordingly.

BACKGROUND

1. At the meeting of the Association on 18 July 1997 members supported the suggestion that the Associations of Parish and Town Councils should become full members of this Association. This paper enables the necessary changes to be made to the Constitution.

2. There are two Associations of Parish and Town Councils, one for Hampshire and one for the Isle of Wight. The Hampshire Association has 220 Parish and Town Councils in membership and the Isle of Wight has 23.

VOTING AND SUBSCRIPTIONS

3. There are three options -

(a) treat the Associations like member authorities (e.g. District Councils) and treat them accordingly, with two votes per District Council and a subscription currently 4,800 p.a.;

(b) charge a nominal fee to cover administration. For example, the Shropshire Association of Local Authorities currently allows full membership to the Parish Association for 68 (1 per parish). 1 per parish would mean 220 for the Hampshire Association and 23 for the Isle of Wight;

(c) no charge, as with the Wiltshire Association for example.

In the case of (b) and (c) it would not be appropriate to give voting rights unless we were to move away from the principle of linking voting to subscription rates in this particular case.

4. Option (b) would acknowledge that there is a small extra cost involved in running the Association with the Parish/Town Councils Associations as full members. It is reasonable to acknowledge this point on behalf of those member authorities which do not have Town or Parish Councils. Option (b) would also acknowledge, in its subscription, the much greater size of the Hampshire Association. Option (b) is therefore recommended.

5. Option (b) gives the two Associations jointly the right to send two representatives to meetings of the Association. Normally this would be one member from Hampshire and one from the Isle of Wight. In addition officers of both associations would be welcome to attend.

6. The minor consequential changes to the Constitution are set out in the annex.

CHRIS TAPP
Honorary Secretary

Last update: 05/09/2000
Author: Nick Goulder, Policy Manager

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