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Paper 11 - 29 May 1998 Meeting 

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT AUTHORITIES

29 May 1998

THE ASSOCIATION'S BUDGET AND SUBSCRIPTIONS FOR 1998/99

Report by the Policy Officer

RECOMMENDATIONS

(1) That the budget monitoring report for 1997/98 be noted;

(2) That the budget for 1998/99 be approved;

(3) That the subscription unit of 2,400 plus VAT, agreed by the Association in January, be confirmed.

1. The Association's budget of 70,000 was fixed at its inaugural meeting in June 1997. The main costs are related to the employment of one full time and one part time member of staff. The budget is met by the payment of "subscription units" by member authorities. District Councils pay two units, Unitary Councils three units, and the County Council pays four units. Associate Members pay one unit.

2. The subscription unit was set at 2,400 plus VAT at the start of the first year of the Association.

3. The monitoring report for 1997/98 and the budget for 1998/99 are shown in the Annex. The Honorary Treasurer will report in detail on the 1997/98 accounts when they are closed for the year. The Association's financial year runs from June to May, to enable the election results to be taken into account at this Annual Meeting.

4. Comparing the two years, income will be slightly higher because Portsmouth City Council will now be a full member in 1998/99. Expenditure will be slightly lower because the main "set up" costs occurred in the first year only. Thus a contingency reserve is being developed to cover future joint expenditure approved by the Association (for example research into the need for member authorities to receive financial compensation from the Government for higher costs compared to other regions).

5. When the Association considered the budget in January 1998, the subscription unit of 2,400 was provisionally fixed for 1998/99. This figure has now been built into member authority budgets, and it is recommended that this sum now be confirmed. Following this meeting, invoices will be issued to member authorities accordingly.

NICK GOULDER
Policy Officer

ANNEX

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

MONITORING REPORT AND BUDGET*

Budget

1997/98

Expected Outturn

1997/98

Budget

1998/99

Staff costs

46,800

43,000

46,800

Committee Support

4,000

4,000

4,120

Travel and Subsistence

800

800

800

Office costs

7,800

7,800

7,870

Lead authority reimbursement

5,000

5,000

5,150

Furniture and equipment

5,000

4,000

3,500

Increase in reserve**

320

5,120

6,400

Total Expenditure

69,720

69,720

74,640

Less contribution of APTCs***

-120

-120

-240

Adjusted total

69,600

69,600

74,400

Unit of subscription

2,400

2,400

2,400

Subscription income from Member Authorities

69,600

69,600

74,400

* Figures net of VAT

** In addition the Association has inherited a reserve of 2,420 from the former Association of District Councils and is holding 500 from Portsmouth City Council against Area Cost Adjustment research.

*** Associations of Parish and Town Councils

Last update: 13/09/2000
Author: Nick Goulder, Policy Manager

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