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Paper 14 - 4 June 1999 Meeting 

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT AUTHORITIES

4 June 1999

THE ASSOCIATION'S BUDGET AND SUBSCRIPTIONS FOR 1999/2000

Report by Policy Manager

RECOMMENDATIONS

(1) That the budget monitoring report for 1998/99 be noted;

(2) That the budget for 1999/2000 be approved;

(3) That the subscription unit of 2,250 plus VAT, agreed by the Association in January, be confirmed.

1. The Association's budget of 74,640 was fixed at the annual meeting last year. The main costs are related to the employment of one full time and one part time member of staff. The budget is met by the payment of "subscription units" by member authorities. District Councils pay two units, Unitary Councils three units, and the County Council pays four units. Associate Members pay one unit.

2. The subscription unit was set at 2,400 plus VAT at the inaugural meeting of the Association in 1997 and has been maintained for the first two years. It can now be reduced by 6% in accordance with the resolution of the Association in January 1999.

3. The monitoring report for 1998/99 and the budget for 1999/2000 are shown in the Annex. The Honorary Treasurer will report in detail on the 1998/99 accounts when they are closed for the year. The Association's financial year runs from June to May, to enable the election results to be taken into account at this Annual Meeting.

4. When the Association considered the budget in January 1999, a reduction in the subscription unit to 2,250 was approved for 1999/2000. This figure has now been built into member authority budgets, and it is recommended that this sum now be confirmed. Following this meeting, invoices will be issued to member authorities accordingly.

NICK GOULDER Policy Manager

ANNEX

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

MONITORING REPORT AND BUDGET*

Budget
1998/99

Expected Outturn 1998/99

Budget
1999/2000

Staff costs

46,800

47,340

50,500

Hon Sec Committee Support

4,120

4,120

4,220

Travel and Subsistence

800

760

900

Office costs

7,870

7,170

8,070

Host authority reimbursement

5,150

5,150

5,500

Furniture and equipment

3,500

2,400

700

Increase in reserve**

6,400

7,700

0

Total Expenditure

74,640

74,640

69,890

Less contribution of APTCs***

-240

-240

-240

Adjusted total

74,400

74,400

69,650

Unit of subscription

2,400

2,400

2,250

Subscription income from
Member Authorities

74,400

74,400

69,650

* Figures net of VAT

** In addition the Association had a reserve of 11,208 in its balances at the start of the year

*** Associations of Parish and Town Councils for Hampshire and the Isle of Wight

Last update: 11/10/2000
Author: Nick Goulder, Policy Manager

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