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Paper 5 - 4 June 1999 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

4 June 1999

THE ASSOCIATION'S OFFICERS

Report by Honorary Secretary

RECOMMENDATIONS:

(1) That the Association accepts the offers of the Honorary Treasurer and Honorary Auditor to continue in their posts;

(2) That the appointment of the Honorary Secretary be deferred until the next meeting (on 23 July 1999); and

(3) That it should be the normal practice for HIOW to appoint its officers at the meeting following the one at which a new Chairman is approved.

______________________________________________________________________

SUMMARY

The Association has three honorary officers:

* Treasurer - Head of Financial Services, Eastleigh

* Auditor - County Treasurer, Isle of Wight

* Secretary - Chief Executive, Eastleigh

This report shows that the first two are prepared to continue. The appointment of Honorary Secretary should be considered at the next meeting, once the Association's Chairman has been appointed.

HONORARY TREASURER

1. The Association, at its meeting last November, accepted Eastleigh's offer to continue to provide financial and related support services to the Association's permanent staff. Reflecting this, it is suggested that the offer by Chris Malyon, Head of Financial Services for Eastleigh Borough Council, to continue as Honorary Treasurer should be accepted.

HONORARY AUDITOR

2. John Pulsford, Isle of Wight County Treasurer, has offered to continue in the post of Honorary Auditor.

HONORARY SECRETARY

3. At the time the Association was set up, Robin Smith volunteered to take on the Secretary role for the two years from June 1999. Havant Borough Council's offer to take on the secretaryship in June 1999 was formally noted by the Association in July 1997.

4. In November 1998, the Constitution was changed to provide stability of accommodation and related support for the permanent staff. At that time it was -

(a) confirmed that the role of Honorary Secretary should change every two years;

(b) agreed that "wherever possible the Association's Honorary Secretary should be the Chief Executive of the Chairman's Council";

(c) agreed that if the approach in (b) was not feasible at any time, the secretaryship should change to a volunteer Chief Executive.

5. At that time we did not deal with "handover" arrangements. Chairmanship is not decided until the Association's AGM today. It would be sensible to allow the Chief Executive of the new Chairman's authority a short while to reflect on whether he or she would wish to take on the role.

6. If necessary the Chief Executive's Group would need to agree an alternative nominee. It should be noted that Havant's offer to provide the Honorary Secretary still stands. It is recommended that the Group be asked to bring forward a recommendation to the next meeting on 23 July.

CHRIS TAPP
 Honorary Secretary

Last update: 11/10/2000
Author: Nick Goulder, Policy Manager

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