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Paper 4 - 2 June 2000 Meeting


Minutes of the Association meeting held at Rushmoor Borough Council on 24 March 2000 at 10.00 am


Basingstoke and Deane

Councillor B Gurden

Mr T Curtis (Director of Planning and Transportation)

East Hampshire

Councillor Mrs E Cartwright

Mr S Read (Head of Environment)


Councillor Fraser

Councillor Mrs M Kyrle OBE, JP

Mr C Tapp (Chief Executive)


Councillor A Mandry

Mr A Davies (Chief Executive)


Mr M Crocker (Chief Executive)

Hampshire County Council

Councillor A Collett

Councillor A Rice

Councillor T Thornber

Councillor W Wheeler

Mr P Robertson (Chief Executive)

Mr R Lawes (Assistant County Planning Officer)

Mr R Lisney, OBE (County Surveyor's Department)


Councillor P Hutcheson

Mr G Jelbart (Chief Executive)


Councillor K Moss

Mr R Smith (Chief Executive)

Isle of Wight

Mr D Jaggar (Director of Environment)

New Forest

Councillor Mrs M Robinson

Mr R Hodgson (Chief Executive)


Councillor A Ross

Mr B Partridge (Head of Chief Executive's Department)

Mr A Higgins (City Environmental Health and Trading Standards Officer)


Councillor A Straker

Councillor G Woolger

Mr A Lloyd (Chief Executive)

Test Valley

Councillor B Palmer (Chair)

Mr A Jones (Chief Executive and Honorary Secretary of the Association)

Mr P Jeffs (Head of Environment and Health)


Councillor D Atwell

Mr D Cowan (Chief Executive)

Hampshire Association of Parish and Town Councils

Mrs S Hudson (Director)

Association of Hampshire and Isle of Wight Local Authorities

Mr N Goulder (Policy Manager)

Mrs D Allen (PA to Policy Manager)

Hampshire Constabulary

Mr N Sherrington

Environment Agency (Hampshire and Isle of Wight)

Mr P Quarmby (Area Manager)

South East England Regional Assembly

Mr D Payne

Apologies for absence were received from Councillor J Evans and Mrs K Sporle, Basingstoke and Deane; Councillor K House, Eastleigh; Councillor S Woodward, Fareham; Councillor R Jones, Hart; Councillors D Gillett and D West, Havant; Councillors M Morgan-Huws, G Nichols, H Rees and Mr B Quoroll, Isle of Wight; Councillors S Hayes and M Kendal, New Forest; Councillors T Blair, I Gibson and J Patey, Portsmouth; Councillor A Jackson, Test Valley; Councillor J Steel (Winchester); C Ellwood, Community Action Hampshire; Councillor Mrs J Pittfield (HAPTC)


The Mayor of Rushmoor, Councillor David Clifford, welcomed all those present to the meeting.


The Chairman signed the minutes of the meeting held on 28 January 2000 as a correct record.


The Chairman welcomed Mr Peter Quarmby, Area Manager of the Environment Agency to the meeting.

Mr Quarmby commenced his presentation by explaining the role of the Environment Agency. He then reported on the change in climate and the ways in which this would affect Hampshire and the Isle of Wight. He explained the work being undertaken by the Environment Agency in Integrated Pollution Prevention and Control including environmental protection, inspection of waste sites, enforcement action, flood defence, forecasting of potentially serious weather conditions, management of water resources and conservation work.

He reported that climate change would have an impact on Hampshire rivers with drier summers and wetter winters. Other areas of concern were the increased incidence of storms and the rise in sea levels.

The Environment Agency was working to improve the quality of beaches and rivers and was looking at the problem of diffused pollution.

Local authorities were already working with the Environment Agency on contaminated land.

One of the biggest challenges would be the impact of new development which would affect the environment in many ways.

Mr Quarmby reported on the five year plan which the Environment Agency had prepared in conjunction with the Local Government Association.

Mr Quarmby also answered questions from those present on concerns regarding the cost of recycling grey water, the impact of new development on the environment. All of these issues were being addressed by the Environment Agency in conjunction with local authorities.

Mr Quarmby was asked whether reports that water consumption in the South East was higher than in other regions was correct. He confirmed that this was true, and correlated with relative affluence.

Suzanne Hudson asked that Associations of Parish and Town Councils be included in the accord between local authorities and the Environment Agency.

The Chairman thanked Mr Quarmby for his presentation.


The Policy Manager introduced Mr David Payne who had been seconded from the Environment Agency to the Regional Assembly to work on the Regional Sustainable Development Framework. Development of the Framework was being led by a Steering Group comprising The Regional Assembly, SEEDA, GOSE, the NHS and the Environment Agency. A project team had also been set up involving regional stakeholders with expertise, inclusive to foster ownership.

A draft Framework would be produced by June to be completed by December 2000 for endorsement by the Regional Assembly.

Mr Payne also went through the objectives of the Regional Sustainable Framework which included national objectives and headline indicators, setting regional vision, objectives and indicators, provision of links to local and regional strategies and provision of common sustainable development context for regional strategies and action.

Concerns were raised by those present about national strategies and objectives being considered alongside local strategies as there had been discrepancies in the past. Mr Payne commented that The Regional Assembly would be asking for support from local authorities.

Concerns were also expressed on the need for sustainability to be the keystone, the setting up of a separate framework not being a driving force and relations between The Regional Assembly and SEEDA on the issue. Mr Payne reported that these concerns would be overcome through future reviews and liaison work.

The Chairman thanked Mr Payne for his presentation.


The Policy Manager pointed out that the issues contained in the report had been dealt with by Mr Quarmby in his presentation.


(1) That the developing partnership between the Environment Agency and the local authorities be welcomed;

(2) That the local action within the Environment Agency/Local Government Association five year plan as set out below be approved:-

The Association agrees to adopt the EA/LGA five year plan.

A local authority officer (Annie Righton, Environmental Health Manager, New Forest District Council) acts as the focal point for EA and HIOW.

Annie Righton also acts as a focal point for REPAC issues and feedback. EA will supply briefings where requested.

EA identifies a workshop/seminar programme for members and officers to extend the current member level contact achieved through EA committees, and presentations to Local Authority committees.

The Association agrees to consider and adopt the joint protocols and support EA staff and Local Authority officers working together in delivering joined up services.

EA and local authorities agree to exchange Geographic Information Systems (GIS) environmental data where legally possible. EA make widespread use of GIS on a daily basis for all functions - Contact Point is Kim Smith, Team Leader, Development Control.

Local Authorities identify where EA involvement in Community Plans, external funding bids and partnership projects will add value.

Annual review of the plan to be reported to the Association together with reports-back from the Association's REPAC representative.

(3) That the partnership should include the Associations of Parish and Town Councils.


Mr Alan Higgins, City Environmental Health and Trading Standards Officer, Portsmouth, presented his report on proposals for an air quality strategy for Hampshire and the Isle of Wight.

The report addressed how joint working arrangements would be needed to achieve the objectives of the strategy. To support this, an Air Quality Working Party had been set up comprising representatives of District Councils, the County Council and the Environment Agency. The Working Party had concentrated on the technical aspects of the assessment and review process which had assisted the DETR in developing the process for all local authorities.

Mr Higgins explained that the main cause of air pollution within the area was traffic. Local transport plans had been put in place to address the issue.

The report set out the consultation process with regards to the proposals for an Air Quality Strategy. It also gave details of the Strategy's aims and objectives, proposals for participation and details of the development plan and administration of the Strategy.


(1) That the proposals contained in the report for a Joint Member Panel for Air Quality, an Air Quality Steering Group and supporting Air Quality technical groups with terms of reference as set out in the report be accepted; and

(2) That the aims and objectives for an Air Quality strategy for Hampshire and the Isle of Wight and the supporting development plan be accepted.


Mr Bob Lisney of the County Surveyor's Department presented a report which he had produced in conjunction with the Head of Public Services, New Forest District Council.

The report updated Members on the progress in considering the opportunities presented by taking a wider view of the use of discarded materials that were currently predominantly disposed of to landfill.

It promoted a way forward in the context of sustainable development and the achievement of change via modernised processes of local authority leadership and partnership working.

Mr Lisney also gave details on how Project Integra was moving forward and meeting Government targets. There was a need to attract the collection of waste material from a wider area. Work on Project Integra would continue and those involved would be looking at working with a wider network of partners. It was noted that Project Integra had achieved Beacon Status which would help in its implementation. HIOW had been asked to support the project. Changes in legislation were expected and there would be challenges and opportunities from creating a wider agenda.

The Chairman congratulated Mr Lisney on being awarded the OBE for his work with Project Integra.


That the Association:

(1) supports the approach in the report and welcomes the opportunity for detailed feedback to a future meeting of the Association on how to take forward Project Integra acknowledging its Beacon Status;

(2) endorses the establishment of a Hampshire (or a sub-regional) network of interested representatives; and

(3) sets a remit to work towards producing a plan by late 2000 for achieving the objectives set out in the report, including financial implications and tangible benefits.


Mr Roger Lawes, Assistant County Planning Officer, presented a report on the progress of the Regional Planning Guidance.

He also gave an oral update which included information on a debate which had taken place in the House of Commons on the subject.

He quoted Beverley Hughes MP, Parliamentary Under Secretary of State, who had stated that she "wished to dispel the myth that the Government was planning only for the next five years and abandoning any responsibility for the longer term. The Regional Planning Guidance will not be a five-year plan; it will slow the rate of building to be applied through the plan period, which will be reviewed at least every five years and sooner if circumstances warrant it. The annual rate represents a benchmark that is monitored continuously and reviewed every five years".

Discussions would take place between the Government and SERPLAN about distribution of housing provision.

The Government's policy on brownfield sites would apply in Hampshire. There was the unrealised potential for Hampshire to reconsider the designation of land in its current plan and further to increase the provision for housing on previously used land. The 60% brownfield target was a national one.

Mr Lawes was asked whether the housing figures quoted for Hampshire in some national newspapers had been correct. Mr Lawes replied that the figures were purely speculative.

Hart District Council brought the meeting's attention to a decision in the High Court to turn down a planning appeal for development on land adjacent to a site designated as a special protection area.

The Chairman congratulated Mr Lawes on his appointment as Assistant County Planning Officer


That the report be noted.


Consideration was given to a report of the Policy Manager on the South East England Regional Assembly Business Plan.

The Business Plan set out the Regional Assembly's vision for South East England, the role of the Regional Assembly and its Business Plan for 2000/2001. The draft Business Plan was a useful document to form the basis for comment on the Assembly's work.

The report detailed the background to the drawing up of the Business Plan, the Assembly's achievements to date and information on resources and budget. It also listed the key areas of work set out in the Plan

The Business Plan mapped out work which the Assembly would be undertaking on issues such as social inclusion, influencing European policies and programmes in favour of the South East and establishing the Assembly's profile.


That the South East England's Assembly's Business Plan be welcomed.


Consideration was given to a report-back by Councillor Mrs Maureen Robinson, New Forest District Council.

The report gave details of the work being undertaken by the LGA Social Affairs and Health Committee which included the setting up of three Task Groups to cover people with learning disabilities, childrens services and workforce planning.

The Executive had received an update on three Care Bills which were currently before Parliament dealing with Care Standards, Children Leaving Care and Carers and Disabled Children.

The report gave details of issues contained in the 'Waterhouse Report' the contents of which would be central to the Executive's work.

The Chairman thanked Councillor Mrs Robinson for her report-back.


That the report be noted.


The Policy Manager presented his report on the Local Government Regional Forum.

The Local Government Regional Forum had been established to provide a framework for regional groupings to meet and determine regional perspectives on national issues affecting local government. Other regions tended to have regional (rather than county-based) local government associations. The LGA recognised the Association of Councils in the Thames Valley Region (ACTVaR) as one regional grouping and the "six counties" (Hampshire, Isle of Wight, Surrey, East and West Sussex and Kent) as the other. Five members were eligible to represent the six counties at Forum meetings. At the present time, only HIOW and Surrey actively attended.

The Policy Manager would liaise with the other County Associations in order to nominate five members from different political parties to attend.


(1) That the HIOW Chairman be nominated as the representative for this area on the Local Government Regional Forum;

(2) That the Vice-Chairman deputises for the Chairman when necessary;

(3) That HIOW offers to host a meeting of the Local Government Regional Forum in due course, on behalf of the "six counties";

(4) That HIOW proposes to the Associations within the "six counties" that a more inclusive system of representation on the Local Government Regional Forum be arranged; and

(5) That the arrangements for officer liaison within the "six counties" be noted.


Consideration was given to a report of the Honorary Secretary which gave details of a Members' Seminar to be held on 21 July 2000 at 9.30 am at Cricklade College, Andover. Member authorities would be invited to send up to three representatives.

The seminar would be in the form of a joint Members' workshop to consider some of the implementation aspects of the new Local Government legislation with particular reference to scrutiny and best value and emphasis on sharing experience.

The report also gave details of dates of future meetings and drew attention to the fact that the order had been switched slightly to bring the date of the Isle of Wight venue forward to 28 July 2000. Basingstoke and Deane would now host the meeting on 24 November 2000.


That the information in the report be noted.


Consideration was given to a motion from the Chairman to be submitted to the Annual Meeting of the Local Government Association General Assembly to be held on 27 June 2000.

Following a brief debate, Hampshire County Council put forward the following amended motion for submission to the Local Government Association:-

"This Assembly is concerned that the Local Government Bill as currently drafted is over-prescriptive in relation to the new models for political management and provides too little local discretion for local authorities:

to decide on the precise form of local democratic arrangement to be adopted in each authority; and

to ensure important roles for all elected members.

It does, however, welcome the power to promote community well-being and looks forward to dialogue with the Government".

The amended motion was carried.


That the amended motion be submitted to the Local Government Association for consideration at the Annual Meeting of the General Assembly on 27 June 2000.


It was noted that the Annual Meeting of the Association would be held at 10.00 am on Friday 2 June at The Castle, Winchester.

Last update: 04/10/2000
Author: Nick Goulder, Policy Manager

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