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Paper 9 - 2 June 2000 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT AUTHORITIES

2 June 2000

APPOINTMENTS TO OUTSIDE BODIES

Report by Policy Manager

RECOMMENDATIONS

(1) That the current District Council representatives who have been appointed over the last twelve months be confirmed in their positions on outside bodies;

(2) That new appointments be made to vacant positions; and

(3) That representatives be thanked for their work and asked to continue with regular reports-back.

SUMMARY

A number of 'outside bodies' including Hampshire County Council committees use HIOW to appoint District Council representatives. Outside bodies appreciate continuity of service on the part of District Councils representatives. HIOW has a good record of receiving reports-back from Members, particularly from District Council representatives on the Local Government Association.

REPRESENTATIVES ON OUTSIDE BODIES

1. Unusually, all District Council representatives on outside bodies have recently been appointed. Two vacancies are shown in the Annex, and if there are others then a list of vacancies will be tabled.

APPOINTMENT AND REPORT-BACK ARRANGEMENTS

2. HIOW's appointment and report-back guidelines are re-stated below:-

(1) The overall objective must be "the best person for the job" given that the outside bodies generally have work to do which is not political. In considering who is the best person, the need for some reasonable continuity of service on an outside body should be taken into account.

(2) If (1) is satisfied then the intention should be to achieve both a geographic and political spread amongst Association representatives. The spread should reflect the geography of the area and the political make-up of constituent authorities.

(3) If a constituent authority has a particular interest in providing a representative on a particular outside body then it should be free to state this to the Association. They will then be given preference in allocation of places if (2) is broadly satisfied.

(4) Members representing the Association should report back to the Association annually on the work of the outside body and the main issues (if any) for the Association arising from the work. Such reports should be brief and might accompany an annual report or other suitable general report on the outside body.

(5) Where the Association is represented by more than one member, they should work together to prepare a report back, supported by the HIOW Policy Manager as necessary.

(6) Where an officer also represents the Association, the officer should normally co-ordinate the report back.

3. A reporting-back programme will now be agreed with the various outside bodies.

APPOINTMENTS

4. Appointments are shown in the annex. All the appointments required relate to representation of Hampshire District Councils.

NICK GOULDER Policy Manager

Date: 16 May 2000
Annex: 1
Contact: Nick Goulder - 023 8068 8431 E-mail hiowlang@hants.gov.uk

COPY OF ANNEX AVAILABLE ON REQUEST

Last update: 05/10/2000
Author: Nick Goulder, Policy Manager

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