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Paper 7 - 28 January 2000 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

28 January 2000

SUBSCRIPTIONS AND BUDGET FOR THE ASSOCIATION 2000/2001

Report by the Policy Manager

RECOMMENDATIONS

(1) That the budget for 2000/2001 be approved;

(2) That the Association's membership subscription units be reduced to 2,200 (a reduction of 2%); and

(3) That the salary of the Personal Assistant be reviewed in recognition of extra duties which have resulted in budget savings, and that the Chief Executives' Group be authorised to agree to a change within budget constraints.

BACKGROUND

1. The Association's year is from 1 June to 31 May. This enables Member Local Authorities to appoint their representatives after the May elections. However, Member Authorities need to set their budgets now, and it is the Association's policy to set its budget for next year, and agree subscriptions, at this time of year.

2. Member Authorities pay in accordance with their voting rights. Hampshire County Council has four votes and so pays four units of subscription, Unitary Authorities pay three, and District Councils pay two units. The Associations of Parish and Town Councils (APTCs) pay 1 per parish a year. There are currently 32 units of subscription. The budget (minus the APTC contribution) divided by 32 units gives 2,250 as the current unit of subscription. The current subscriptions are shown in the table below:-

Subscriptions for 1999/2000

No of

Units of

Subscription

(2,250)

Individual

Subscription*

Total

Subscriptions*

Hampshire County Council

4

9,000

9,000

Unitary Authorities

3

6,750

13,500

District Councils

2

4,500

49,500

APTCs

(1.00 per parish)

243

Total subscriptions income

72,243

* Excluding VAT

3. The Association's budget for the current year and proposals for 2000/2001 are shown in the Annex.

FINANCIAL POSITION OF THE ASSOCIATION 1999/2000

4. The Honorary Auditor (Jon Pulsford, County Treasurer, Isle of Wight Council) signed off the accounts for last year, approved by the Association on 24 September 1999. The Association started the current year with an operating balance of 22,000.

5. Expenditure has been carefully monitored and the original budget has been shown to cover the office costs and staff salaries - the latter being by far the largest single cost. Committee support costs have been reduced by the Personal Assistant taking on the management and minuting of Association meetings. It is recommended that her remuneration be reviewed in the light of this change.

PROJECTIONS FOR 2000/2001

6. Funds are sufficient to cover foreseeable costs and there is room for a further small reduction in subscriptions.

SUBSCRIPTION INCOME FOR 2000/2001

7. It is recommended that the subscription unit be reduced from 2250 to 2200 (a reduction of 2%). This means that District Councils will pay 4400, Unitary Authorities 6600 and Hampshire County Council 8800 from June 2000. This brings the total reductions since inauguration in 1997 to 8%. The principal reason for this reduction is the fact that all Member authorities are now paying the full members' subscription.

NICK GOULDER
Policy Manager

Date: 7 January 2000
Annex: 1
Contact: Nick Goulder - 023 8068 8431, E-mail hiowlang@hants.gov.uk

NOTE: Copy of Annex available on request

Last update: 25/09/2000
Author: Nick Goulder, Policy Manager

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