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Paper 8 -  25 January 2002 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

25 January 2002

SUBSCRIPTIONS AND BUDGET FOR THE ASSOCIATION 2002/2003

Joint report by the Honorary Treasurer and the Policy Manager

______________________________________________________________________

RECOMMENDATIONS

(1) That the monitoring report for 2001/2002 be noted;

(2) That the budget for 2002/2003 be approved; and

(3) That the Associationís membership subscription unit be increased in line with inflation to £2,250.

______________________________________________________________________

BACKGROUND

1. The Associationís year is from 1 June to 31 May. This enables Member Local Authorities to appoint their representatives after the May elections. However, Member Authorities need to set their budgets now, so it is the Associationís policy to set its budget for next year, and agree subscriptions, at this time of year.

2. Member Authorities pay in accordance with their voting rights. Hampshire County Council has four votes and so pays four units of subscription, Unitary Authorities pay three, and District Councils pay two units. The Associations of Parish and Town Councils (APTCs) pay £1 per parish a year. The current subscriptions and income are shown in the table below:-

Subscriptions for 2001/2002

No of
Units of
Subscription
(£2,200)

Individual
Subscription

£

Total
Subscriptions

£

Hampshire County Council

4

8,800

8,800

Unitary Authorities

3

6,600

13,200

District Councils

2

4,400

48,400

APTCs

(£1.00 per parish)

240

Total subscriptions income

£70,640

FINANCIAL POSITION OF THE ASSOCIATION 2001/2002

3. The Honorary Auditor (Isle of Wight Treasurer) has signed off last yearís accounts. The Association started the current year with an operating balance of £27,601. As a result of Membersí decision last year to run down our reserves, having reduced subscriptions by 8% in absolute terms since 1997, we are now spending at a considerably higher level than our income. Nevertheless we plan to end the year with reserves standing at over £20,000 i.e. about three monthsí operating costs. Details are given in the Annex.

PROJECTIONS FOR 2002/2003

4. The proposed budget is given in the Annex. Reserves will continue to be depleted, even if subscriptions are raised, so it is recommended that the level of subscriptions be increased by around 2%, with the subscription unit rising from £2,200 to £2,250. This would bring the level of subscriptions back up to that prevailing in 1999 (when it was reduced by 6%).

5. The alternative is to reduce the Associationís expenditure which would mean a reduction in staff time and activity.

SUBSCRIPTIONS FOR 2002/2003

6. If Members approve these proposals then subscriptions for 2002/2003 will be as follows:

Subscriptions for 2002/2003

No of
Units of
Subscription
(£2,250)

Individual
Subscription

£

Total
Subscriptions

£

Hampshire County Council

4

9,000

9,000

Unitary Authorities

3

6,750

13,500

District Councils

2

4,500

49,500

APTCs

(£1.00 per parish)

240

Total subscriptions income

£72,240

NICK TUSTIAN
Honorary Treasurer

NICK GOULDER
Policy Manager

Date: 8 January 2002
Annex: 1 (copy available on request)
Contact: Nick Goulder - 023 8068 8431, E-mail hiow@eastleigh.gov.uk

Last update: 16/01/2002
Author: Nick Goulder, Policy Manager

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