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Paper 6A - 31 January 2003 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

31 January 2003

SUBSCRIPTIONS AND BUDGET FOR THE ASSOCIATION 2003/2004

Joint report by the Honorary Treasurer and the Policy Manager

RECOMMENDATIONS

(1) That the monitoring report for 2002/2003 be noted;

(2) That the budget for 2003/2004 be approved; and

(3) That the Associationís membership subscription unit be reduced by 7% to £2100 to reflect the expanding membership base.

BACKGROUND

1. The Associationís year is from 1 June to 31 May. This enables Member Local Authorities to appoint their representatives after the May elections. However, Member Authorities need to set their budgets now, so it is the Associationís policy to set its budget for next year, and agree subscriptions, at this time of year.

2. Member Authorities pay in accordance with their voting rights. Hampshire County Council has four votes and so pays four units of subscription, Unitary Authorities pay three. Police and Fire Authorities and District Councils pay two units. The Associations of Parish and Town Councils (APTCs) pay £1 per parish a year. The current subscriptions and income are shown in the table below:-

Subscriptions for 2002/2003

No of
Units of
Subscription
(£2,250)

Individual
Subscription
£

Total
Subscriptions
£

Hampshire County Council

4

9,000

9,000

Unitary Authorities

3

6,750

13,500

District Councils

2

4,500

49,500

APTCs

(£1.00 per parish)

240

Total subscriptions income

£72,240

FINANCIAL POSITION OF THE ASSOCIATION 2002/2003

3. The Honorary Auditor (Isle of Wight Treasurer) has signed off last yearís accounts. The Association started the current year with an operating balance of £26,264 i.e. less than six monthsí operating costs, but considerably more than the desirable level of £18,000. We have budgeted to, and succeeded in, reducing the operating balance, but we have made some savings. The "monitoring report" is shown in the Annex under the heading "expected out-turn".

PROJECTIONS FOR 2003/2004

4. The proposed budget is also given in the Annex. The main change in the Associationís work is that the staff are now engaged on the Community Safety partnership instead of the Best Value Network and E-Government Steering Group. This has only minor implications for the budget. The Fire and Rescue Authority has joined the Association. As a result, subscriptions can be reduced.

SUBSCRIPTIONS FOR 2003/2004

5. If Members approve these proposals then subscriptions for 2003/2004 will be reduced by 7% as follows:

Subscriptions for 2003/2004

No of
Units of
Subscription
(£2,100)

Individual
Subscription
£

Total
Subscriptions
£

Hampshire County Council

4

8,400

8,400

Unitary Authorities

3

6,300

12,600

District Councils

2

4,200

46,200

Fire and Rescue Authority

2

4,200

4,200

APTCs

(£1.00 per parish)

240

Total subscriptions income

£71,640

NICK TUSTIAN
Honorary Treasurer

 NICK GOULDER
Policy Manager

Date: 17 December 2002
Annex: 1 (available on request)
Contact: Nick Goulder - 023 8068 8431, E-mail hiow@eastleigh.gov.uk

Last update: 21/01/2003
Author: Nick Goulder, Policy Manager

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