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Paper  6B - 31 January 2003 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

31 January 2003

DISTRICT COUNCIL APPOINTMENTS TO OUTSIDE BODIES - PROPOSAL FOR AN APPOINTMENTS PANEL

Joint Report of the Honorary Secretary and Policy Manager

RECOMMENDATION

That an Appointments Advisory Panel be established as set out in the report.

1. The Association inherited from the ADC the annual process of appointing Members to represent District Councils on outside bodies. The aims in making such appointments were to achieve a geographic and political mix so as to represent the eleven District Councils as fairly as possible (guidelines agreed July 1997 shown in the Annex).

2. It is suggested that for 2003+ a District Council Appointments Advisory Panel be formed to facilitate this process and specifically to:

- canvass District Council Members prepared to serve on outside bodies
- recommend to the full Association appointments to outside bodies in accordance with the agreed objectives.

3. An Appointments Advisory Panel would:

- be a Standing Panel appointed by the full Association
- represent all the political groups in the eleven District Councils (currently Conservative, Liberal Democrat and Labour)
- make recommendations to the full Association meeting for agreement.

4. Because the full meeting would still control the process, the Committee could simply represent the political groups in the way to best suit the groups each year (envisaged that groups would each appoint one, two or perhaps three members to the Committee as they saw fit). The Panel should include and be chaired by the Association's Chairman or Vice-Chairman.

5. The Panel could operate informally if Members so wished.

6. Members of the Panel would consult their political groups within the eleven districts (assisted as necessary by the HIOW office). The Panel would then draw up recommendations as to appropriate appointments within the guidelines shown in the Annex.

7. If Members approve this proposal then - in a year with a large number of elections - the full Association would not normally be in a position to make appointments to outside bodies until the second full meeting each year. Current appointments would have to continue up to the second full meeting. However, in a year of little change, the Panel could report to the Annual Meeting.

ALAN JONES
Honorary Secretary

NICK GOULDER
Policy Manager

Date: 16 January 2003
Annex: 1
Contact: Nick Goulder - 023 8068 8431, E-mail hiow@eastleigh.gov.uk

ANNEX

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES

GUIDELINES FOR REPRESENTATIVES ON OUTSIDE BODIES

(1) The overall objective must be "the best person for the job" given that the outside bodies generally have work to do which is not political. In considering who is the best person, the need for some reasonable continuity of service on an outside body should be taken into account.

(2) If (1) is satisfied then the intention should be to achieve both a geographic and political spread amongst Association representatives. The spread should reflect the geography of Hampshire and the political make-up of constituent authorities.

(3) If a constituent authority has a particular interest in providing a representative on a particular outside body then it should be free to state this to the Association. They will then be given preference in allocation of places if (2) is broadly satisfied.

(4) Members representing District Councils on the Association should report back to the Association annually on the work of the outside body and the main issues (if any) for the Association arising from the work. Such reports should be brief and might accompany an annual report or other suitable general report on the outside body. The Association will publish these brief reports-back in its annual bulletin.

(5) Where the Association is represented by more than one member, they should work together to prepare a report back. Where an officer also represents the Association, the officer should normally co-ordinate the report back.

Last update: 21/01/2003
Author: Nick Goulder, Policy Manager

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