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Paper 12 - 16 July 2004 2004 Meeting

ASSOCIATION OF HAMPSHIRE AND ISLE OF WIGHT LOCAL AUTHORITIES16 July 2004

THE ASSOCIATIONíS BUDGET AND SUBSCRIPTIONS 2004-2005

Report by the Honorary Treasurer and the Chief Executive of New Forest District Council

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RECOMMENDATION

That the subscription unit of £2000 be confirmed and member authorities invoiced accordingly.
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1. The Association approved its budget for 2004/5 in January. The budget is met by the payment of "subscription units" by member Authorities. District Councils pay two units, Unitary Councils three units and the County Council pays four units. The Police Authority and the Hampshire Fire and Rescue Authority are entitled to full membership of the Association at the subscription rate of two units.

2. The Association at the January meeting agreed to a small increase in subscriptions to reflect inflation.

3. The proposed subscriptions for 2004-2005 are as follows:

£

County Council (4 units)

8,000

Unitary Council (3 units)

6,000

District Council (2 units)

4,000

4. The preliminary outturn report for 2003/2004 and details of the budget for 2004/2005 are shown in Annex 1. (The Associationís financial year runs from June to May, to allow for any changes following the election to influence the Associationís activities).

5. The budget for 2003/2004 made allowance for training and development costs approved by Members, partly to be financed by the Associationís unexpected VAT refund and partly to be re-imbursed by Government grant. Costs of training and development - on local strategic partnerships (LSPs), on comprehensive performance assessment etc. - are shown under the heading "Office and other costs". Income to fund this item is shown under the "Other Income" heading.

6. The Association was successful in bidding for £60,000 worth of ODPM Capacity Building Grant to fund training and development in LSP working. Under the ODPM rules for this grant, it has to be paid to one of our Member authorities. Last year Havant Borough Council acted as "banker" for the grant. This year Hampshire County Council has agreed to do so. The grant approval, with the practical assistance of these two authorities, has enabled us to receive more income than originally expected to cover our costs on training. Costs were not as high as originally expected either. Thus our accumulated reserves in May 2004 were considerably higher than expected.

7. This year it is proposed to continue to run down the level of reserves.

8. At the Annual Meeting in June 2003, Members agreed to a review of the Directorís salary to ensure it was in line with Member Authoritiesí practice. This has now been undertaken, with a minor adjustment approved by the Chief Executivesí Group on behalf of the Association. The resulting change in staff costs can be afforded within current resources.

NICK TUSTIAN
Honorary Treasurer

DAVE YATES
Chief Executive, New Forest District Council

Date: 2 July 2004
Annex: 1 (copy available on request)
Contact: Sally Buckell - 023 8068 8010, E-mail sally.buckell@eastleigh.gov.uk

Last update: 07/07/2004
Author: Nick Goulder, Director

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