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Paper 5 - 24 September 2004 Meeting

ASSOCIATION OF HAMPSHIRE & ISLE OF WIGHT LOCAL AUTHORITIES

Minutes of the Annual Meeting of the Association held at Eastleigh Borough Council on Friday 16 July 2004 at 10.30 am.

Present:

Basingstoke and Deane

Councillor B Gurden
G Holdcroft (Chief Executive)

East Hampshire

Councillor E Cartwright (Chairman)
Councillor A Pattie
W Godfrey (Chief Executive)

Eastleigh

Councillor K House
Councillor P Wall
C Tapp (Chief Executive)

Fareham

Councillor S Woodward
Councillor R Price
P Grimwood (Director of Corporate and Community Strategy)

Gosport

Councillor I Binfield
Councillor P Edgar
M Crocker (Chief Executive)

Hampshire

Councillor K Thornber
Councillor W Wheeler
Councillor M Woodhall
P Robertson (Chief Executive)
S Jarvis (Deputy Director of Environment)
J Whale
T Langstone

Hart

Councillor S Parker
Councillor S Wallis
J Samuels (Chief Executive)

Havant

Councillor D Gillett
G Andrews (Managing Director)

Isle of Wight

Councillor B Lawson (also represents IoW Association of Parish and Town Councils)

New Forest

Councillor M Holding

Portsmouth

Councillor L Mason

Rushmoor

Councillor P Moyle
A Lloyd (Chief Executive)

Southampton

Councillor A Vinson
N Murphy

Test Valley

Councillor A Jackson
Councillor I Carr
R Tetstall (Chief Executive)

Winchester

Councillor T Evans
S Eden (Chief Executive)

Hampshire Association of Parish and Town Councils (HAPTC)

Councillor J Pittfield
S Hudson (Director)

Eastleigh Community Services

K Dufton

Hampshire Fire and Rescue

J Bonney (Chief Officer)
Councillor M Cartwright

Association of Hampshire and Isle of Wight Local Authorities

N Goulder (Director)
D Allen (PA to Director)

Also in attendance:

Local Government Association

Councillor M Robinson

Ministry of Defence Estates

S Little
L Davis
B Nottrodt

Hampshire and Isle of Wight Constabulary

Inspector J Rawson

24.04 WELCOME

The Mayor of Eastleigh, Councillor June Hughes, welcomed all those present to the meeting

25.04 APPOINTMENT OF CHAIRMAN

Councillor Elizabeth Cartwright was nominated as Chairman for the year 2004/2005.

RESOLVED

That Councillor Elizabeth Cartwright be appointed Chairman of the Association for the year 2004/2005.

Councillor Cartwright took the chair for the remainder of the meeting. She thanked Councillor Jackson for chairing the Association over the past two years.

27.04 APPOINTMENT OF VICE-CHAIRMAN

Councillors Peter Moyle (Rushmoor) and Adrian Vinson (Southampton) were nominated as Vice-Chairman for the year 2004/05. After discussion and voting, Councillor Peter Moyle was elected Vice-Chairman of the Association.

RESOLVED

That Councillor Peter Moyle be appointed Vice-Chairman of the Association for the year 2004/2005.

27.04 APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor G Hood (Basingstoke and Deane); Councillor K Moss (Havant);Councillor S Smart (IoW); Councillor M Kendal (New Forest); Councillor T Blair (Portsmouth); Councillor S Campbell (Winchester); C Byrne (GOSE) and R Tulloch (Community Action Hampshire).

28.04 MINUTES

The minutes of the meeting held on 26 March 2004 were agreed.

Arising under minute 22.04 (Future Agenda) the Chairman enquired whether any progress had been made concerning joint District Council funding of a staff resource at the Regional Assembly to help with liaison work on the Regional Spatial Strategy. Simon Eden reported that this had been agreed at a recent meeting and that contributions towards funding would be voluntary. He invited District Councils to contact the Chief Executive of Wycombe District Council.

29.04 PUBLIC SECTOR LAND DISPOSALS IN HAMPSHIRE AND ISLE OF WIGHT

The Chairman introduced Stephen Little, Lee Davis and Bruce Nottrodt from Ministry of Defence (MoD) Estates.

Each gave a presentation on specific areas of disposal of land throughout Hampshire. Lee Davis focussed on the MoDís disposal policy, its vision, the English Partnership Register and commitment to conservation and declaration of intent with English Nature. Bruce Nottrodtís presentation drew attention to land disposal in North Hampshire with particular reference to Aldershot and Bordon. Stephen Little focussed on the sites he was presently involved with including Sir John Moore Barracks. He offered to pass on details of local MoD Estate offices and contacts.

In conclusion Mr Little emphasised that MoD Estates were committed to deliver solutions to meet defence needs.

During the debate which followed concerns were expressed regarding housing density and good planning of sites. Hampshire highlighted the work of its Sustainability Team.

Specific concerns were expressed regarding HMS Daedelus, Fleetlands and Haslar Hospital.

Questions were asked about the position regarding other sites such as Baker Barracks and other sites in neighbouring counties.

Gosport thanked the MoD for establishing better relationships with local authorities. Rushmoor highlighted Project Connaught as a good example of joint working.

Hampshire asked that listed buildings be released as quickly as possible to avoid their falling into decline.

These questions and concerns were answered by Messrs Little, Davis and Nottrodt. Bruce Nottrodt agreed to provide information on any current plans for Bramley.

The Chairman thanked MoD Estates for attending the meeting, and drew attention to the improved liaison now being achieved.

30.04 PROGRESS ON IMPLEMENTING THE HOUSING SUPPLY ACTION PLAN

The Chairman introduced Stuart Jarvis, Deputy Director of Environment at Hampshire County Council.

Mr Jarvis introduced a report which set out progress to date and details of a meeting which had been held with the Leaders of Hampshire, Southampton and Portsmouth and the Minister of State for Housing and Planning. A letter had been received from the Minister which would be circulated with these minutes.

The Minister was happy with the position in Hampshire and had requested an update in six monthsí time.

The report also focussed on the housing supply action plan, housebuilding in Hampshire during 2003/4 and housebuilding in individual districts.

East Hampshire and Southampton gave an update on their housing position. It was stressed that adequate infrastructure needed to be put in place to support housing development.

Hampshire warned that this area was very much in the Governmentís sights and that the present rate of progress would need to be maintained. It was also felt that reserve sites should not be released.

Eastleigh pointed out how much housing supply was held up not by the local authorities but by Government through delays caused by, for example, the Highways Agency.

RESOLVED

(1) That the progress in implementing the Housing Supply Action Plan and the rise in housing completions be welcomed; and

(2) That all authorities be urged to take the necessary steps to achieve the targets set out in the Housing Supply Action Plan and thus help obviate the need to release any of the reserve housing sites.

31.04 SECOND GENERATION LOCAL PUBLIC SERVICE AGREEMENT

Peter Robertson, Chief Executive of Hampshire County Council introduced this report and drew attention to the history behind Local Public Service Agreements (LPSAs).

The report set out the guidelines for the second generation of LPSAs which would be more locally based and focus on partnership working. He gave details of the pump priming funds available. The report also highlighted the process for LPSA2 and the progress made to date.

Fareham was concerned that staff capacity in some district councils was limited and that sharing the pump priming funds was important. Hampshire agreed with these concerns.

Reference was made to the Local Strategic Partnerships (LSPs). Hampshire ensured the Hampshire Strategic Partnership was consulted. It was hoped that District Councils would consult the LSPs. It was felt that local authorities should focus on those priorities which were important to them.

RESOLVED

That the Association agrees the themes and issues, as outlined in the framework document attached to the report, for developing a "second generation Local Public Service Agreement" for Hampshire.

32.04 THE QUALITY TOWN AND PARISH COUNCIL SCHEME AND REVISED PARISH/TOWN CHARTER

Suzanne Hudson, Director of the Hampshire Association of Parish and Town Councils (HAPTC) introduced this report.

The report sought the support of HIOW involving endorsement of the nationally accredited Quality Councils scheme. It highlighted the five parish and town councils in Hampshire and the Isle of Wight which had achieved Quality Parish/Town status and gave details of the quality parish and town council scheme. The report also gave details of the Charters signed between HAPTC and Hampshire County Council in 1996 and Isle of Wight Council and the Isle of Wight Association of Parish and Town Councils (IoWAPTC) in 1997. Revised parish charters had been prepared for formal agreement and this process was underway.

Hampshire stressed the importance of parish and town councils and highlighted in particular the work of smaller parish councils. In some areas they were the first stage of democracy.

Councillor Brenda Lawson reported that the charter between Isle of Wight Council and IoWAPTC had been signed. She welcomed the support for smaller parish councils. It was also felt that Parish Charters were only effective if they worked. Consultation with local authority officers was essential.

Concerns were also expressed concerning democratic representation, costs and staffing issues.

RESOLVED

(1) That the Association of Hampshire and Isle of Wight Local Authorities endorses both the Quality Parish and Town Council Scheme and the revised Parish Charters for Hampshire and the Isle of Wight; and

(2) That the partnership between HIOW members be enhanced to include discussion on the delegation of appropriate services to parish level.

33.04 ACCREDITED COMMUNITY SAFETY OFFICERS

The Chairman introduced Jon Whale and Tony Langstone of Hampshire County Council and welcomed Supt. Julie Rawson of Hampshire and Isle of Wight Constabulary.

Mr Langstone introduced a draft report which would be considered at Hampshireís Cabinet meeting on 26 July. He gave details of the pilot scheme and of a meeting held to consult agencies involved. He would be speaking to Crime and Disorder Reduction Partnerships (CDRPs) and Community Safety Officers. The meeting was informed of the recruitment process for both officers and managers and the importance of training. Southampton City Councilís shared experience of a similar scheme had been helpful. Details were given regarding the powers of officers.

Councillor Ken Thornber of Hampshire spoke in support of the scheme. Avoiding duplication and overlapping with other schemes was important. Councillor Thornber apologised if some District Councils did not feel fully consulted about the scheme.

Winchester drew attention to the new money available to Police Authorities under the Government spending review. Hampshire and Isle of Wight Police Authority was encouraged to apply for funding. Peter Robertson undertook to do this.

Test Valley was disappointed that District Councils had to take on the role of the police but supported the scheme.

East Hampshire sought clarification on the Police Basic Command Units and the pilot scheme and enquired whether they were included.

Hart was in the process of appointing their own community wardens and asked that training be "dovetailed" with the Hampshire scheme. This was agreed.

Eastleigh gave feedback on some of the issues raised, and asked that the following points be taken back to Hampshireís Cabinet meeting:

é involvement of local police was particularly important. The police could bid for funds for Community Safety Officers. Phase two funding was now available

é vital that these officers involved themselves in work with CDRPs

é flexibility and response times of these officers was vital.

Peter Robertson undertook to report these various representations to Cabinet. He felt that the Police Authority needed to have a more detailed debate on these issues in the light of the latest developments.

Basingstoke and Deane was concerned that too many schemes would lead to non-joined up working. Partnership working was essential.

RESOLVED

That these comments on the draft report be passed to the County Councilís Cabinet and the Police Authority.

34.04 THE ASSOCIATIONíS ACTION PLAN 2004-2005, FUTURE AGENDA AND ANNUAL REPORT

Consideration was given to a report of the Director which set out the Associationís Action Plan for the year 2004/2005, items to be discussed at future meetings of the Association and the Annual Report. Mr Goulder asked that any comments about the report be forwarded to him.

Councillor Ken Thornber (Hampshire) requested that the name of the Association be discussed at a future meeting.

RESOLVED

(1) That the Action Plan be approved for consultation with inter-authority groups and partner organisations;

(2) That the planned agenda for the next meeting (paragraph 6 of the report) be noted; and

(3) That the Annual Report be published on the Associationís website.

35.04 THE ASSOCIATIONíS BUDGET AND SUBSCRIPTIONS 2004-2005

Consideration was given to a report prepared by the Associationís Honorary Treasurer and the Chief Executive of New Forest District Council seeking approval of the budget and confirmation of the level of subscriptions for 2004-2005.

RESOLVED

That the subscription unit of £2000 be confirmed and member authorities invoiced accordingly.

36.04. PROGRAMME OF MEETINGS 2004-2005

Consideration was given to a report by the Director setting out the programme of meetings for 2004-2005. There was a suggestion that meetings should start earlier and the Chairman agreed to consider this point.

RESOLVED

(1) That the dates for meetings be approved for 2005 and the dates for the remainder of 2004 be noted; and

(2) That member authorities, in fixing their diaries for 2005, try to avoid clashes of dates wherever possible.

37.04 DATE OF NEXT MEETING

The next meeting of the Association would be held in Winchester Guildhall at 10.00 am on Friday 24 September.

Last update: 14/09/2004
Author: Nick Goulder, Director

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