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Paper 3 - 26 March 2004 Meeting


Minutes of the Association meeting held at Fareham Borough Council on 30 January 2004 at 10.00 am.


Basingstoke and Deane

Councillor B Gurden
G Holdcroft (Chief Executive)

East Hampshire

Councillor Mrs E Cartwright (Vice-Chairman)
W Godfrey (Chief Executive)


Councillor D Airey
Councillor C Thomas
C Tapp (Chief Executive)


Councillor J Murray
Councillor S Woodward
Councillor B Bayford
A Davies (Chief Executive)


Councillor P Edgar
M Crocker (Chief Executive)


Councillor K Thornber
P Robertson (Chief Executive)
A Hagger (County Manager - Supporting People)


Councillor R Benford


Councillor D Gillett

Isle of Wight

Councillor B Lawson
M Fisher (Chief Executive Officer)

New Forest

Councillor G Beck
D Yates (Chief Executive)


Councillor L Mason


Councillor A Ferrier
P Gardner


Councillor A Vinson
B Roynon (Chief Executive)

Test Valley

Councillor A Jackson (Chairman)
R Tetstall (Chief Executive)


Councillor S Campbell
Councillor T Evans

Hampshire Association of Parish and Town Councils

S Hudson (Director)

Isle of Wight Association of Parish and Town Councils

B Lawson

Fareham Council of Community Services

P O’Beirne

Hampshire Fire and Rescue

Councillor M Cartwright

Association of Hampshire and Isle of Wight Local Authorities

N Goulder (Director)
D Allen (PA to Director)

Also in attendance:

Hampshire and Isle of Wight Constabulary

P Kernaghan (Chief Constable)
Inspector J Rawson

Local Government Association

Councillor M Robinson

Environment Agency

J Adams

Improvement and Development Agency (IDeA)

Oonagh Aitken


The Mayor of Fareham, Councillor Marian Ellerton, welcomed all those present to the meeting.


Apologies for absence were received from Councillor R Donnelly (Basingstoke and Deane); R Tulloch (Community Action Hampshire); Councillor S James (East Hampshire); K Dufton (Eastleigh Community Services); Councillor R Price (Fareham); C Byrne (GOSE); Councillor S Cully (Gosport); Councillors A Rice, B Wheeler and M Woodhall (Hampshire); M Eastwood (Hampshire Fire and Rescue); Councillor J Pittfield (HAPTC); Councillor K Moss (Havant); Councillor S Smart (Isle of Wight); Councillors M Holding and M Kendal (New Forest); Councillors P Guthrie and P Shaddock (Portsmouth); Councillors J Marsh and P Moyle (Rushmoor); Councillor P Wakeford (Southampton); Councillor I Carr (Test Valley).


The minutes of the meeting held on 28 November 2003 were agreed.


Nick Goulder explained that John Haward from the ODPM very much regretted that he was unable to attend the meeting that day. However he offered to attend the next Association meeting on 26 March. Mr Haward had also reported that the Association would receive Government funding for Local Strategic Partnership training.

Mr Goulder introduced Oonagh Aitken, South East Region Associate of the Improvement and Development Agency (IDeA). Oonagh explained her role within the IDeA and the work she was undertaking with local authorities. She gave details on the current restructuring of the IDeA based on local authority requirements, how local authorities could obtain funding and the work she was currently undertaking with the ODPM on capacity building. She would be happy to discuss funding requirements with individual local authorities.

The Chairman thanked Oonagh for her presentation.


The Chairman introduced the Chief Constable, Paul Kernaghan, and Inspector Julie Rawson.

Mr Kernaghan explained the background to the Accredited Community Safety Officer (ACSO) scheme. He reported that Southampton City Council was running a pilot scheme at present.

Inspector Rawson gave a presentation on ACSOs. She explained that the Hampshire and Isle of Wight Constabulary would not be charging for the scheme, which was seen as a partnership between the Police and local authorities.

Southampton City Council endorsed the proposals and explained the development of the "city patrol" concept.

Mr Kernaghan and Inspector Rawson answered questions and concerns from those present including:

ˇ the difference in the powers available to Police Community Safety Officers (PCSOs) and ACSOs
responsibility for training and monitoring ACSOs
the sharing of information, for example, on owners of abandoned vehicles.

Mr Kernaghan explained how ASCOs could be used with in enforcing "lower end" nuisances such as dog fouling and littering, and assisting with antisocial behaviour.

A number of local authorities expressed an interest in taking the proposals forward. Mr Kernaghan asked them to contact their local Police Commander. Inspector Rawson would be supporting the scheme across Hampshire and the Isle of Wight.

The Chairman thanked Mr Kernaghan and Inspector Rawson.


Councillor Chris Thomas introduced a report from the Corporate Projects Officer of Eastleigh Borough Council. He gave figures from the Campaign for the Repair of Sewers showing how much investment was required.

The report gave details of the investigations Eastleigh had undertaken on flooding in the borough and the formation of a cross-party sub-group to tackle the problem. It also highlighted the problems with sewers serving residential areas and the Parliamentary debate in November 2003 involving Eastleigh’s MP. The report set out the current problems concerning the whole of Hampshire and the position of Southern Water.

The Chairman introduced John Adams of the Environment Agency who reported that they were awaiting information on the Government’s five year investment programme to secure compliance with local law and EU law. He said that the debate was particularly well timed at present.

Mr Adams also stressed the importance of residents and local authorities reporting incidents.

Concern was expressed that local authorities had less power to act now they had lost their agency arrangements on drainage. They needed to keep up the pressure on Southern Water, and the water companies should be statutory consultees on planning applications.


(1) That the HIOW Councils should work together to persuade Southern Water and OFWAT to increase the focus on, and funding for, reducing sewer flooding, and the attendant health and pollution risks;

(2) That to facilitate (1), Eastleigh should arrange a meeting for appropriate Councillor and staff representatives of all Councils, to share information on sewer flooding problems, and to agree joint action to approach Southern Water and OFWAT, and any other appropriate joint action; and

(3) That HIOW makes representations to the Minister that water companies should be formally urged to respond promptly and helpfully to local planning authority consultation on planning applications and that water companies be made statutory consultees.


Peter Robertson introduced this report prepared by Lou Parker of Hampshire County Council and Christine Pattison of Community Action Hampshire. He also highlighted the annex to the report which set out the aims of the Compact. Councillor Michael Woodhall had particularly asked for it to be on the agenda.

The report gave details of the National Compact and existing Hampshire Compact. It expressed the mutual advantage to public and voluntary sectors of a joint Compact and the reasoning behind one Compact for Hampshire. The report acknowledged that several District Councils had started to develop local Compacts and that the "One Compact for Hampshire" was aimed at supporting this work.

Paul O’Beirne of Fareham Community Services also spoke in support of the Compact. He gave details of the Learning and Skills Council Compact with the voluntary sector which was out for consultation at the present time. He also asked that training and briefing be put in place.

Although some present supported the idea of one Compact, others pointed out the importance of having district compacts, and also drew attention to budgeting problems especially for district councils.


(1) That ‘One Compact for Hampshire’ be developed as a county wide initiative;

(2) That the existing Hampshire Compact between Hampshire County Council and the voluntary and community sector be broadly welcomed as good practice in strengthening the partnership way of working between the two sectors; and

(3) That an individual officer be nominated by those districts that have not already identified a lead officer to liaise with during the process.


Alan Hagger updated those present on the Supporting People programme first launched by this Association and which went live in April 2003. He reported that the programme had been successful and gave details of the future programme, five year plan and the independent Government review. He warned of financial problems ahead. He pointed out that many people were benefiting from the programme which was a partnership between Hampshire County and District Councils.

The Chairman thanked Mr Hagger for his report.


That the report be noted.


Councillor Brian Bayford of Fareham Borough Council gave an update on the progress of this Committee since August 2003. The Committee had achieved a huge amount this year. Hampshire was leading in the South East region on health overview and scrutiny. He felt that more room was required for district councils to progress local initiatives. He gave examples in Fareham and Gosport.

Those present welcomed the report especially its emphasis on the role of district councils. However, Gosport drew attention to the problems which would be faced by the whole of Hampshire and the Isle of Wight when Haslar Hospital closed in March 2007.


That District Councils develop local initiatives where they can add value in their Districts to the work of the Hampshire Health Review Committee.


Nick Goulder introduced this report which gave details of a VAT refund and funding for a capacity building training programme. The report pointed out that it was uneconomic for the Association itself to organise conferences and courses. A priority at present was to come to an arrangement with one of our Member Authorities to lead on training and staff/member development and hold the budget. The lead authority would take receipt of any Government grant on behalf of the Association and would disperse funds, reclaiming VAT in the usual way. Havant Borough Council was considering this at present.

The report requested that subscriptions be increased for the next financial year in line with inflation.

Peter Robertson agreed to see if the Police Authority would consider joining the Association in the light of the close co-operation between the Authority and the other members of the Association, and the resources put into community safety work by the Association.


(1) That the application of the VAT refund of £12,000 to the capacity building fund be approved;

(2) That the budget for 2004/2005 be approved; and

(3) That the Association’s membership subscription unit be set at £2000 for the year ahead.


Consideration was given to a report of the Director setting out items for the Association meeting in March and future events. Nick Goulder updated this by saying that discussion on Affordable Housing and Local Strategic Partnerships would now be deferred, but that John Haward would attend for capacity building.


That the report and update be noted.


The next meeting of the Association would be held on Friday 26 March at Portsmouth City Council.

Last update: 16/03/2004
Author: Nick Goulder, Director

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