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Paper 5 - 3 June 2005 Meeting


Minutes of the Association meeting held at Rushmoor Borough Council on 18 March at 10.00 am.


Basingstoke and Deane

Councillor G Hood
G Holdcroft (Chief Executive)

East Hampshire

Councillor E Cartwright (Chairman)
Councillor A Pattie
M Lawther (Strategic Manager)


Councillor P Wall
R Tambini (Deputy Chief Executive)
P Baldry (Community Safety Co-ordinator)


Councillor A Mandry
P Grimwood (Director of Corporate and Community Strategy)


Councillor P Edgar
Councillor M Hook
M Crocker (Chief Executive)


Councillor K Thornber
Councillor A Rice T.D.
Councillor M Woodhall
Councillor M Roberts
P Robertson (Chief Executive)
A Quant (Director of Environment)


Councillor S Parker
Councillor S Wallis
C Powell (Corporate Director)


G Andrews (Managing Director)

New Forest

Councillor M Holding
D Yates (Chief Executive)


Councillor L Mason


Councillor J Marsh
Councillor P Moyle (Vice-Chairman)
A Lloyd (Chief Executive)

Test Valley

Councillor A Jackson
Councillor I Carr
R Tetstall (Chief Executive)
M Hartley (Community Safety Manager)


Councillor S Campbell
Councillor B Collin

Hampshire Fire and Rescue

Councillor M Cartwright
D Howells (Director, Corporate Services)

Hampshire and Isle of Wight Local Government Association

N Goulder (Director)
D Allen (PA to Director)

Also in attendance:

Hampshire and Isle of Wight Constabulary

Chief Superintendent Matthew Greening


The Mayor of Rushmoor, Councillor Colin Balchin welcomed all those present to the meeting.


Apologies for absence were received from Councillor B Gurden (Basingstoke and Deane); Councillor K House (Eastleigh); Councillor R Price (Fareham); Councillor K Moss (Havant); Councillors H Rees, S Smart and B Lawson (Isle of Wight); Councillor M Kendal (New Forest) ; Councillor P Shaddock (Portsmouth); Councillors J Bridle and A Vinson (Southampton); Councillor M Robinson (LGA); K Dufton (Eastleigh Community Services); and S Hudson (HAPTC).


The Chairman reported the sad death of Councillor Don Allen who had been a deputy member of this Association.


The Chairman reported on a successful meeting held with Mayors and Chairmen of Hampshire authorities concerning assistance to areas struck by the Asian Tsunami disaster. Thanks to the help of Mr Jay Sellahewa of the British High Commission in Sri Lanka, Ian Hoult (County Emergency Planning Officer) was visiting the area and would report back on his return. The Mayors and Chairmen had decided that the matter should now be dealt with by Council Leaders and Chief Executives.


The minutes of the meeting held on 28 January 2005 were agreed as a correct record.

Arising from the minutes:

(a) a letter had been received from Charlotte Burrows of CABx thanking the Association for the opportunity to attend the meeting and confirming that she was looking into the concerns raised (minute 6.05 refers). East Hampshire requested a report-back. Hampshire County Council reported that CABx needed funds to set up new IT systems. New Forest commented on how useful the dialogue had been and reported progress with local CABx; and

(b) Alison Quant (Director of Environment, Hampshire County Council) gave an update on the South East Plan from a Hampshire perspective (minute 5.05 refers). She described the process of negotiation on proposals for housing numbers which should be resolved at the forthcoming Regional Planning Committee. Much of the work would be carried out in the sub-regions and areas such as mid-Hampshire. It was also reported that the Hampshire Economic Partnership was holding a series of business breakfasts throughout Hampshire. Its response on the plan would focus on the business perspective.


The Chairman introduced Melvin Hartley (Community Safety Manager at Test Valley Borough Council and Chairman of the Hampshire and Isle of Wight Community Safety Practitioners’ Forum) and Peter Baldry (Community Safety Co-ordinator at Eastleigh Borough Council) who gave a presentation on developments in community safety.

The presentation focussed on:

! a brief overview of the Crime and Disorder Act
Crime and Disorder Audits and Strategies
Crime and Disorder Act review
CDRP funding
Extended Police family
Community Safety Practitioner arrangements.

Mr Baldry drew attention to the possibility of litigation in relation to S.17 of the Crime and Disorder Act.

The Chairman also introduced Chief Superintendent Matthew Greening (Hampshire and Isle of Wight Constabulary) who updated the meeting on the accredited community safety officer and police community support officer schemes.

Consideration was also given to a report by the Director on this subject which outlined joint priorities, co-ordinating structures, a briefing on current developments, developments relating to accredited community safety officers and the next steps to be taken.

Andrew Lloyd gave a picture of crime and disorder from a local (Rushmoor) perspective. He welcomed the focus on anti social behaviour, crime and disorder and prolific and persistent offenders (PPOs).

Messrs Baldry, Hartley and Greening answered questions and concerns from those present including:

! targets - there was concern about excessive form filling
funding - there were serious concerns about future funding arrangements
acceptance of the need for co-operative working - with a good example being the Southampton/Eastleigh arrangement for licensing
the need to keep voluntary organisations involved
the amount of paperwork involved especially concerning PPOs
the fact that the review was more concerned with process and protocols than outcomes
how all the various new initiatives were working together (e.g. neighbourhood wardens and Accredited Community Safety Officers)
the importance of prevention issues
the role of planning in crime and disorder
the role of Primary Care Trusts

The Chairman suggested that a letter be sent to GOSE outlining the concerns raised. This was agreed.

The Director reported that John Scott from the Home Office and the Chief Constable would be attending the Annual Meeting and would be asked to address these concerns.

The Chairman thanked the speakers for attending the meeting.


The Chairman introduced Peter Robertson who introduced the second Hampshire consultation on the Children Act 2004. He reported that the County Council was in the process of appointing a Director of Children’s Services. He highlighted the proposed child-centred vision which the County Council hoped to share with partners. He also spoke about the role of strategic partnerships, joint planning and staff development, potential for co-location, needs analysis and asset analysis. He answered questions and concerns including:

! scepticism that excessive Government prescription and major reorganisation would prevent mistakes
the need to concentrate resources on front-line staff
the importance of early intervention
too many performance indicators and returns
inadequate inter-agency communications and the importance of information sharing
the consultation majored on children at risk, only one of the five key areas
using schools as clusters when they could not be relied on to concern themselves with children not at school
health risks around smoking and possibility of statistics on children smoking.

Fareham sought evidence of resources being put into front-line services and feared the lack of focus on outcomes. Hampshire concurred with this concern and asked District Councils to bear with the County Council during the time of transition taking into account the significant cultural changes involved.


Alison Quant, the Director of Environment, Hampshire County Council, introduced her report on this subject.

The report gave details of Local Transport Plans (LTPs) which had been introduced in 1999. The first LTPs had been produced in 2000 to cover a period up to 2005-6.

Most English local authorities were now working on their second round of LTPs which would cover the period 2006-7 to 2010-11. Provisional plans would need to be submitted to the Government by July 2005 and full plans by March 2006.

The report outlined significant differences between the second LTPs and the first following the publication of the White Paper "The Future of Transport". Ms Quant also gave details of the four key themes for LTPs which had been outlined in the report.

There was a high degree of co-operation between the local transport authorities in the Hampshire/Isle of Wight area.

Consultation would form a large part of the decision-making process and a range of consultation events would be held throughout 2005.

Further information on LTPs for the area would be disseminated as it was produced.

Ms Quant also gave details of the Regional Transport Boards being set up to distribute funds, and drew attention to the diminution of influence and control at local democratic level.

Ms Quant answered questions and concerns from those present including:

! the regional distribution of funds
the increase in performance indicators for LTPs
accessibility in rural areas and the need to recognise sparsity.

Hampshire in particular drew attention to the increasing burden of performance indicators, statutory returns and inspection regardless of the excellence of the authority inspected.


The Director introduced his report which highlighted the matters which would be discussed at future Association meetings. He also asked for ideas for inclusion in the next Action Plan.

Hampshire asked for a presentation on road safety and also for an item concerning the impact of National Park status on the New Forest.

East Hampshire asked for an item on Travellers to be included on the agenda for the next meeting.

New Forest asked that a letter be sent to the relevant Minister concerning withdrawal of funding from the National Bee Unit.

Rushmoor highlighted the poor air quality and noise pollution around the M3 through Farnborough. It was agreed that the issue be referred to the Chief Environmental Health Officers’ group for advice.


Councillor Peter Edgar (Gosport) brought the meeting up to date regarding Haslar Hospital. He highlighted how the area would be affected by its closure. He also highlighted the importance of the Fareham Community Hospital.

Concerns were expressed by those present regarding the lack of beds in Hampshire; the impact Haslar’s closure would have on the local road network; and the pressures which would ensue on Queen Alexandra Hospital.


That the Association supports the representations of Gosport Borough Council to the Minister of Health concerning health care in South Hampshire.


The Chairman reported that this would be Malcolm Crocker’s last Association meeting. She thanked him for his stalwart support of the Association and wished him well for the future.


The Annual Meeting of the Association would be held on Friday 3 June at 10.30 am in the Council Chamber at Hampshire County Council.

Last update: 20/05/2005
Author: Nick Goulder, Director

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